CENTRAL FAIRFAX SERVICES, INC.

An affiliate of the ServiceSource Network effective July 01, 2010

 

LEGAL REPORT

FISCAL YEAR 2010

 

 

PRINCIPLE STATEMENT

As stated in various polices, procedures, and documents, it is the intent of Central Fairfax Services, Inc. (CFS) to comply with all legal and regulatory requirements of federal, state, county, and city entities.

 

BOARD POLICIES AND ACTIONS

 

The Board adopted the following policies and documents:

·         Affiliation Agreement with the ServiceSource Network

·        Election of Director Jack Bruggeman as the CFS representative to the ServiceSource Network Board of Directors

·        Election of the ServiceSource Network Board as the Board of Directors for CFS

·         Financial Operating Manual

·        Strategic Plan 2008-2013 Annual Update

 

The Board revised the following policies and documents:

·        Bylaws (CFS bylaws superseded by ServiceSource Network bylaws)

·        Compliance with Laws and Regulations

·        Financial Resources, Records, and Audits

·        Opportunities for Development of Directors

·        Pay Periods

·        Physical Environment

·        Policy Development System

 

The Board reviewed, but did not change the following policies:

·        Alcoholic Beverages and Narcotics

·        All personnel policies (reviewed annually in accordance with CARF requirements)

·        Applicable program policies

 

The Board deleted the following policy:

·         Code of Behaviors for Directors

 

 

CFS Legal Report FY 2010

Page 2 of 4

 

The Board received/approved the following documents and reports:

·        Accessibility Plan and Report

·        Annual Report of the Corporation

·        Board meeting Minutes

·        Budget and monthly financial reports

·        Buildings and grounds

·        Committee Reports

·        Corporate Responsibility and Compliance

·        Critical Incidents

·        Falls Risk, Prevention, and Management

·        Fundraising, grants, and community relations

·        Goals and Directions

·        Health services

·        Human resources

·        Independent Financial Audit

·        Influenza

·        Information Technology

·        Job accommodations

·        Legal Report

·        Legislative Advocacy

·        Medication Administration

·        Performance Reports

·        Person centered activities

·        Program Reports

·        Quality improvements surveys of persons served and families

·        Referrals, admissions, and discharge data

·        Rehabilitation and expressive therapies

·        Risk Management

·        Transportation

 

The Board conducted its fourth survey of Directors and addressed the recommendations during the year including legal matters.  

 

The Board held an Annual Awards Meeting.

 

Legal services were obtained in regard to a personnel matter.

 

The Members of the Corporation approved a revision to the Articles of Incorporation to transition CFS from a non stock member corporation to a non stock non member corporation in accordance with the Code of Virginia.  This action enabled the CFS to vote in favor of affiliation with the ServiceSource Network.

 

CFS Legal Report FY 2010

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INSURANCE

CFS maintained a full portfolio of liability and property insurance policies through BB&T Insurance Services, Inc.  These policies were reviewed by the broker with the Legal Committee and senior management staff and were approved by the Board of Directors. 

 

LICENSING REQUIREMENTS

The license issued to CFS by the Virginia Department of Behavioral Health and Disability Services to provide a “day support service for adults with intellectual disabilities” remained in effect through March, 2012.  An unannounced inspection by a Licensure Specialist during the year indicated full compliance with all applicable standards.

 

CFS retained its accreditation by CARF, the Council for the Accreditation of Rehabilitation Facilities, through October, 2011.  Interim reports were filed in a timely manner.

 

All other permits and certificates including Occupancy, Department of Labor, and Medicaid were maintained or re-issued during the year.

 

 

EMPLOYMENT PRACTICES

Comprehensive efforts were made to assure that all employment practices were conducted in compliance with applicable laws and regulations.

 

LITIGATION

CFS was not involved in any litigation throughout the year.

 

ALLEGATIONS OF WRONGDOING

 Reports of employee mistreatment of persons served or other violations of the Disciplinary Policy were addressed in accordance with the applicable policies. An allegation of fraud involving a former employee is under investigation by the Fairfax County Police Department.

 

MALPRACTICE

There were no allegations of malpractice.     

 

VIOLATIONS OF THE CODE OF ETHICS

There were no reports of violations of the Code of Ethics.

 

 

 

 

CFS Legal Report FY 2010

Page 4 of 4

 

RIGHTS OF PERSONS SERVED

CFS made ongoing efforts to assure that the rights, privacy and dignity of persons served were promoted and protected through policies, procedures, staff training, handbooks, posters, and other materials.  Employees received training in HIPAA, confidentiality, mandatory reporting of abuse or neglect, and underwent criminal background investigations in accordance with the Code of Virginia.  Presentations were made to the CFS Consumer Council by staff as well as representatives of regulatory and advocacy organizations to better inform persons served of their rights.

 

CONTRACTUAL AGREEMENTS

Contracts and memorandums of agreement, whether generated by CFS or the other party, were reviewed by the Legal Committee and senior management staff and approved by the Board of Directors.  There were no disputes regarding contractual matters during the year.

 

CORPORATE STATUS

The Annual Report to the State Corporation Commission was filed in an accurate and timely manner with Director Jack Bruggeman continuing to serve as the Registered Agent.  All corporate activities were conducted in compliance with the 501-C-3 status conferred by the IRS and there were no changes made to the private nonprofit certificate.  All donors received a letter of acknowledgment which included the Federal Identification number and the tax deductibility of the contribution.

        

OTHER LEGAL MATTERS

The Response to Legal Actions, approved by the Board in 2005, remained in effect throughout the year. Wage garnishments were processed in accordance with legal requirements and employees received a confidential memo and assistance when requested.

 

 

 

Submitted By,

 

 

 

 

Paul J. Wexler

Executive Director

08/09/10

 

 

File: Legal Report 2010